EOB to ERA Converter for Tebra (formerly Kareo) - Stop Manual Payment Posting

Problem: You’re using Tebra (formerly Kareo), but your clearinghouse still sends EOB PDFs. Someone on your team has to manually enter every payment into Tebra.

Cost: 10-15 hours/week in staff time. $500-$2,000/month in wasted labor.

Solution: Automated EOB to ERA conversion with direct Tebra API posting.

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Why Tebra Practices Need This

If you’re on Tebra (or still using legacy Kareo), you know the pain:

❌ Manual data entry from EOB PDFs into Tebra ❌ Typos and misreads causing AR aging issues ❌ Payments lagging 1-3 days behind actual deposits ❌ Staff burnout from repetitive tasks ❌ No easy reconciliation between EOBs and Tebra patient accounts

Result: Lost revenue, wasted time, and frustrated staff.

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How It Works with Tebra

Step 1: Receive EOBs Automatically

• Clearinghouse sends EOBs via email, SFTP, or folder drop
• Supports ALL payers: Medicare, Medicaid, Blue Cross, UnitedHealthcare, Aetna, Cigna, Humana, and commercial payers
• No manual uploads required

Step 2: AI Extracts Payment Data

• OCR reads patient name, claim number, CPT codes, paid amounts, adjustments, denial codes
• 99.7% accuracy (better than manual entry)
• Validates all data before posting to Tebra

Step 3: Convert to ERA 835 Format

• Generates HIPAA-compliant X12 835 file
• Tebra-optimized format for clean posting
• Handles batch processing for high-volume practices

Step 4: Direct API Posting to Tebra

• Direct API integration with Tebra patient accounts
• Real-time posting - payments appear in Tebra within 30 minutes
• Automatic claim status updates - no manual reconciliation needed
• Error handling - flags issues immediately with email alerts

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Tebra-Specific Features

✅ Native Tebra API Integration

• Posts directly to Tebra patient accounts using their native API
• No manual intervention required
• Real-time verification confirms successful posting

✅ Legacy Kareo Support

• Works with all Kareo versions (pre-Tebra rebrand)
• Same seamless integration as Tebra
• No migration required - works with your existing Kareo setup

✅ Automatic Claim Matching

• Matches EOB payments to correct Tebra patient accounts
• Handles multiple claims per EOB
• One-click reconciliation for any mismatches

✅ Recoupment Detection

• Automatically flags insurance takebacks from negative payment amounts
• One-click reversal with automatic claim status reset
• Appeal queue pre-assembles all context (denial codes, remark codes, payment details)

✅ Complete Audit Trail

• Full logging of every EOB processed
• HIPAA-compliant audit logs
• Easy retrieval for audits or disputes

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Tebra (Kareo) Success Stories

Case Study: 5-Provider Family Practice on Tebra

Before TKTech:

• 15 hours/week on manual EOB entry
• $1,800/month in staff time
• 3-day lag in payment posting
• 12% error rate in posting

After TKTech:

• 0 hours on manual EOB entry
• $0 in wasted staff time
• 30-minute posting (real-time)
• 0.3% error rate (99.7% accuracy)

Result: $122,000/year in recovered revenue + time savings

Case Study: Specialty Practice on Legacy Kareo

Before TKTech:

• 10 hours/week on payment posting
• Frequent posting errors causing AR issues
• Staff turnover due to repetitive work

After TKTech:

• Fully automated payment posting
• Zero posting errors
• Staff refocused on denials and appeals

Result: $45,000/year in recovered underpayments

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Tebra & Kareo Pricing

Plan	Payments/Month	Features	Price
Standard	Up to 500	EOB ingestion, ERA generation, basic posting	$200/month
Professional	Up to 1,500	+ Direct Tebra API posting, recoupment detection, denial tracking	$300/month
Enterprise	Unlimited	+ Multi-practice support, custom payer formats, dedicated Slack channel	$400/month

Volume Discounts: $150/month per additional 1,000 payments above plan limits

All Plans Include:

• HIPAA compliance (BAA included)
• 24/7 monitoring
• Email support
• 30-day pilot with your actual EOBs

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FAQ: Tebra & Kareo EOB to ERA Conversion

Q: Does this work with my version of Tebra/Kareo?

A: Yes. Our EOB to ERA converter works with all versions of Tebra and legacy Kareo, including the latest Tebra platform and older Kareo installations.

Q: How do I set up the Tebra API connection?

A: We handle everything. Just provide your Tebra API credentials, and our team configures the integration. Typically takes 1-2 business days.

Q: What if a payment doesn’t post correctly to Tebra?

A: The system flags errors immediately and sends you an email alert with details. You can fix it with one click, or we’ll help you resolve it.

Q: Can I test this with my actual Tebra EOBs before committing?

A: Absolutely. We offer a 30-day pilot at no cost. Send us 2-4 weeks of your actual EOBs, we’ll process them, and you can review the results in your Tebra system before anything goes live.

Q: Do you need access to my Tebra system?

A: For the pilot, we only need sample EOBs (no live data). For go-live, we need API credentials to post to Tebra, but we never access patient data beyond what’s needed for payment posting.

Q: What payers do you support for Tebra?

A: All major payers: Medicare (all MACs), Medicaid, Blue Cross Blue Shield, UnitedHealthcare, Aetna, Cigna, Humana, and all commercial payers. We can handle custom payer formats if needed.

Q: How long does it take to see ROI?

A: Most practices break even within the first month. You’ll save 10-15 hours/week in staff time immediately, and start recovering underpayments within weeks.

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Why Choose TKTech for Tebra/Kareo?

⭐ Tebra & Kareo Specialists

• Built specifically for Tebra and Kareo EHRs
• Deep API expertise with both platforms
• Thousands of EOBs processed for Tebra/Kareo practices

⭐ HIPAA Compliant & Secure

• BAA included at no extra cost
• No cloud storage - all processing on your infrastructure
• TLS 1.3 encryption for data in transit
• Complete audit logs maintained

⭐ No Disruption to Your Workflow

• Month-to-month - no long-term contracts
• Easy setup - 1-2 weeks to go live
• Your team stays in place - we augment, not replace
• Training included - we ensure smooth adoption

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🚀 Ready to Automate Your Tebra/Kareo Payment Posting?

Stop wasting 10-15 hours/week on manual payment posting. Start recovering lost revenue today.

👉 Start Your Free 30-Day Tebra EOB to ERA Trial

👉 See All Our Tebra/Kareo Services

👉 Calculate Your Potential Savings