Problem: You’re using Tebra (formerly Kareo), but your clearinghouse still sends EOB PDFs. Someone on your team has to manually enter every payment into Tebra. This is a common issue for medical practices in Brevard County that we help solve every day.
Cost: 10-15 hours/week in staff time. $500-$2,000/month in wasted labor.
Solution: Automated EOB to ERA conversion with direct Tebra API posting. Our EOB to ERA service eliminates manual data entry completely.
Why Tebra Practices Need This
If you’re on Tebra (or still using legacy Kareo), you know the pain. We’ve helped numerous Brevard County practices overcome these exact challenges:
❌ Manual data entry from EOB PDFs into Tebra ❌ Typos and misreads causing AR aging issues ❌ Payments lagging 1-3 days behind actual deposits ❌ Staff burnout from repetitive tasks ❌ No easy reconciliation between EOBs and Tebra patient accounts
Result: Lost revenue, wasted time, and frustrated staff.
How It Works with Tebra
Step 1: Receive EOBs Automatically
- Clearinghouse sends EOBs via email, SFTP, or folder drop
- Supports ALL payers: Medicare, Medicaid, Blue Cross, UnitedHealthcare, Aetna, Cigna, Humana, and commercial payers
- No manual uploads required
Step 2: AI Extracts Payment Data
- OCR reads patient name, claim number, CPT codes, paid amounts, adjustments, denial codes
- 99.7% accuracy (better than manual entry)
- Validates all data before posting to Tebra
Step 3: Convert to ERA 835 Format
- Generates HIPAA-compliant X12 835 file
- Tebra-optimized format for clean posting
- Handles batch processing for high-volume practices
Step 4: Direct API Posting to Tebra
- Direct API integration with Tebra patient accounts
- Real-time posting - payments appear in Tebra within 30 minutes
- Automatic claim status updates - no manual reconciliation needed
- Error handling - flags issues immediately with email alerts
Tebra-Specific Features
✅ Native Tebra API Integration
- Posts directly to Tebra patient accounts using their native API
- No manual intervention required
- Real-time verification confirms successful posting
✅ Legacy Kareo Support
- Works with all Kareo versions (pre-Tebra rebrand)
- Same seamless integration as Tebra
- No migration required - works with your existing Kareo setup
✅ Automatic Claim Matching
- Matches EOB payments to correct Tebra patient accounts
- Handles multiple claims per EOB
- One-click reconciliation for any mismatches
✅ Recoupment Detection
- Automatically flags insurance takebacks from negative payment amounts
- One-click reversal with automatic claim status reset
- Appeal queue pre-assembles all context (denial codes, remark codes, payment details)
✅ Complete Audit Trail
- Full logging of every EOB processed
- HIPAA-compliant audit logs
- Easy retrieval for audits or disputes
Tebra (Kareo) Success Stories
Case Study: 5-Provider Family Practice on Tebra
Before TKTech:
- 15 hours/week on manual EOB entry
- $1,800/month in staff time
- 3-day lag in payment posting
- 12% error rate in posting
After TKTech:
- 0 hours on manual EOB entry
- $0 in wasted staff time
- 30-minute posting (real-time)
- 0.3% error rate (99.7% accuracy)
Result: $122,000/year in recovered revenue + time savings
Case Study: Specialty Practice on Legacy Kareo
Before TKTech:
- 10 hours/week on payment posting
- Frequent posting errors causing AR issues
- Staff turnover due to repetitive work
After TKTech:
- Fully automated payment posting
- Zero posting errors
- Staff refocused on denials and appeals
Result: $45,000/year in recovered underpayments
Tebra & Kareo Pricing
| Plan | Payments/Month | Features | Price |
|---|---|---|---|
| Standard | Up to 500 | EOB ingestion, ERA generation, basic posting | $200/month |
| Professional | Up to 1,500 | + Direct Tebra API posting, recoupment detection, denial tracking | $300/month |
| Enterprise | Unlimited | + Multi-practice support, custom payer formats, dedicated Slack channel | $400/month |
Volume Discounts: $150/month per additional 1,000 payments above plan limits
All Plans Include:
- HIPAA compliance (BAA included)
- 24/7 monitoring
- Email support
- 30-day pilot with your actual EOBs
FAQ: Tebra & Kareo EOB to ERA Conversion
Q: Does this work with my version of Tebra/Kareo?
A: Yes. Our EOB to ERA converter works with all versions of Tebra and legacy Kareo, including the latest Tebra platform and older Kareo installations.
Q: How do I set up the Tebra API connection?
A: We handle everything. Just provide your Tebra API credentials, and our team configures the integration. Typically takes 1-2 business days.
Q: What if a payment doesn’t post correctly to Tebra?
A: The system flags errors immediately and sends you an email alert with details. You can fix it with one click, or we’ll help you resolve it.
Q: Can I test this with my actual Tebra EOBs before committing?
A: Absolutely. We offer a 30-day pilot at no cost. Send us 2-4 weeks of your actual EOBs, we’ll process them, and you can review the results in your Tebra system before anything goes live.
Q: Do you need access to my Tebra system?
A: For the pilot, we only need sample EOBs (no live data). For go-live, we need API credentials to post to Tebra, but we never access patient data beyond what’s needed for payment posting.
Q: What payers do you support for Tebra?
A: All major payers: Medicare (all MACs), Medicaid, Blue Cross Blue Shield, UnitedHealthcare, Aetna, Cigna, Humana, and all commercial payers. We can handle custom payer formats if needed.
Q: How long does it take to see ROI?
A: Most practices break even within the first month. You’ll save 10-15 hours/week in staff time immediately, and start recovering underpayments within weeks.
Why Choose TKTech for Tebra/Kareo?
⭐ Tebra & Kareo Specialists
- Built specifically for Tebra and Kareo EHRs
- Deep API expertise with both platforms
- Thousands of EOBs processed for Tebra/Kareo practices
⭐ HIPAA Compliant & Secure
- BAA included at no extra cost
- No cloud storage - all processing on your infrastructure
- TLS 1.3 encryption for data in transit
- Complete audit logs maintained
⭐ No Disruption to Your Workflow
- Month-to-month - no long-term contracts
- Easy setup - 1-2 weeks to go live
- Your team stays in place - we augment, not replace
- Training included - we ensure smooth adoption
🚀 Ready to Automate Your Tebra/Kareo Payment Posting?
Stop wasting 10-15 hours/week on manual payment posting. Start recovering lost revenue today.
👉 Start Your Free 30-Day Tebra EOB to ERA Trial
👉 See All Our Tebra/Kareo Services
👉 Calculate Your Potential Savings
👉 Read our case studies to see real results from Brevard County practices